Privacy Policy

Last updated: August 16, 2026

1. Who we are

This website is operated by The Global Gallery Ltd, a company registered in England and Wales under company number 08097719.

In this Privacy Policy, “The Global Gallery”, “we”, “us” and “our” refer to The Global Gallery Ltd.

Website: https://theglobalgallery.co.uk
Business correspondence address: 26 Richmond Road, London, E11 4BA, England
Privacy email: info@theglobalgallery.co.uk
Telephone: +44 7966 207 431

For the purposes of UK data-protection law, The Global Gallery Ltd is normally the controller of the personal information described in this policy.

2. What this policy covers

This policy explains how we collect, use, store and share personal information when you:

• visit our website;

• purchase or enquire about artwork or prints;

• enquire about booking Donald Brown;

• discuss a sculpture commission;

• make a sponsorship or partnership enquiry;

• request press or media information;

• join a mailing list or nomination alert list;

• nominate a city or another person, organisation or project;

• contact us about Project AIRWAVES or another community initiative;

• provide photographs, video, testimonials or other material; or

• otherwise communicate with us.

It also explains your rights under the UK General Data Protection Regulation, the Data Protection Act 2018 and other applicable UK privacy legislation.

3. Personal information we may collect

Depending on how you interact with us, we may collect:

Identity and contact information

This may include your name, job title, organisation, postal address, email address, telephone number and social-media details.

Enquiry and professional information

This may include information about your event, organisation, school, city, proposed commission, sponsorship objectives, media request, audience, budget, preferred dates and other project requirements.

Order and transaction information

If you purchase artwork, prints or another product, we may collect your order details, billing and delivery addresses, transaction references, purchase history and correspondence relating to delivery, returns or refunds.

Payments may be processed by an independent payment provider. We do not normally receive or store your complete payment-card details.

Nomination information

If you participate in a nomination programme, we may collect:

• your identity and contact information;

• the city, person, organisation or project nominated;

• the reasons for the nomination;

• supporting evidence and files;

• declarations of eligibility or authority;

• information required to prevent duplicate, fraudulent or abusive submissions; and

• information about a third party named in a nomination.

Please do not submit sensitive personal information about another person unless it is genuinely necessary, lawful and requested by us.

Marketing information

This may include your communication preferences, mailing-list subscriptions, consent records and information about how you interact with our communications.

Technical and usage information

This may include your IP address, browser type, device information, approximate location, pages viewed, referring website, dates and times of visits, error logs and cookie or consent preferences.

Photographs, video and submitted materials

Where appropriate, we may collect photographs, recordings, artwork, testimonials, biographies, press materials and other content submitted for publication, verification or project administration.

Correspondence

We may retain emails, letters, telephone notes and other communications between you and The Global Gallery.

4. How we obtain information

We collect personal information:

• directly from you;

• through website forms and order systems;

• when you email, telephone or write to us;

• through cookies and similar technologies;

• from someone making a nomination or introduction;

• from schools, event organisers, sponsors, delivery partners or professional representatives;

• from payment, fulfilment, analytics and website service providers; and

• from legitimate public sources where verification is reasonably necessary.

5. How and why we use personal information

We only use personal information where we have a lawful basis for doing so.

Where we rely on legitimate interests, we consider the purpose, necessity and possible effect on the individuals concerned.

6. Nominations and information about other people

A nomination may contain personal information about someone other than the person submitting it.

If you provide information about another person, you must:

• have a lawful and reasonable basis for doing so;

• provide accurate and relevant information;

• avoid unnecessary sensitive or private information;

• tell the person about the nomination where appropriate; and

• not submit defamatory, discriminatory or misleading material.

Where required, we will provide the nominated person with appropriate privacy information within the legally required period—normally within one month, when we first contact them, or before disclosing their information to another recipient.

Submitting a nomination does not guarantee acceptance, publication, selection, sponsorship or an award.

7. Children and Project AIRWAVES

The general website is intended primarily for adults, organisations, sponsors, educators and professional representatives.

Children should not submit personal information through this website without the involvement of a parent, guardian, school or other responsible adult.

Where Project AIRWAVES or another initiative involves children, we will use age-appropriate information, safeguarding procedures and suitable consent or permission arrangements. We will not publish an identifiable child’s photograph, recording, testimonial or creative work unless appropriate permissions and protections are in place.

If we later offer an online service directly to children, we will introduce a separate child-friendly privacy notice and complete the necessary safeguarding and data-protection assessment before launching it.

8. Marketing communications

We may send you news, nomination alerts, campaign updates or information about relevant work if:

• you have asked to receive it;

• you have provided valid consent; or

• the law otherwise allows us to contact you.

You can unsubscribe at any time by using the unsubscribe link in a message or contacting us at [PRIVACY EMAIL].

Opting out of marketing will not prevent us from sending necessary communications about an order, enquiry, contract or active project.

9. Cookies, analytics and embedded media

Our website may use cookies and similar technologies for:

• website security;

• remembering preferences;

• shopping-basket and checkout functions;

• measuring performance and audience use;

• displaying embedded video or other third-party content; and

• improving website functionality.

Where legally required, optional cookies and third-party services will remain disabled until you make a choice through our cookie banner.

Embedded services such as YouTube may receive information about your device and activity when a video is loaded or played. Where practical, we will use privacy-enhanced embedding and prevent the content from loading until the appropriate cookie choice has been made.

Further details will be provided through our Cookie Policy and Cookie Settings link.

10. Who we share information with

Where necessary, we may share personal information with:

• website hosting, maintenance and security providers;

• WordPress, form, email and customer-management service providers;

• payment processors and fraud-prevention providers;

• printers, couriers, fulfilment companies and delivery partners;

• event organisers, schools and project delivery partners;

• professional advisers, including accountants, insurers and solicitors;

• technology, analytics and cookie-consent providers;

• sponsors or campaign partners where this has been clearly explained and is appropriate;

• law-enforcement bodies, courts, regulators or public authorities where required; and

• a purchaser or successor if the business or relevant assets are reorganised or transferred.

We do not sell personal information.

Service providers are only permitted to use information for the agreed purposes and must protect it appropriately.

11. International transfers

Some website, email, payment, analytics or cloud providers may process information outside the United Kingdom.

Where personal information is transferred internationally, we will use an appropriate legal mechanism. This may include:

• a country covered by UK adequacy regulations;

• the UK International Data Transfer Agreement;

• the UK Addendum to approved contractual clauses; or

• another safeguard permitted by UK data-protection law.

You may contact us for further information about safeguards used for a particular provider.

12. How long we keep information

We keep personal information only for as long as reasonably necessary.

Our expected retention periods are:

• General enquiries: normally up to 24 months after the last meaningful communication.

• Unsuccessful or incomplete nominations: normally up to 12 months after the relevant nomination cycle closes, unless needed for fraud prevention, complaints or legal reasons.

• Successful nominations and active projects: for the duration of the campaign or project and for an appropriate period afterwards.

• Orders, contracts and financial records: generally six years from the end of the relevant financial year, or longer where the law requires.

• Marketing records: until you unsubscribe or we determine that the information is no longer current. We may retain a limited suppression record so that we can respect an opt-out.

• Website security logs: normally no longer than 12 months unless an incident requires longer retention.

• Published archival material: for as long as it remains relevant to the historical, artistic or public record, subject to individual rights and legal considerations.

These periods may be shortened or extended depending on legal, contractual, safeguarding or dispute-related requirements.

13. Security

We use reasonable organisational and technical safeguards designed to protect personal information from loss, misuse, unauthorised access, alteration and disclosure.

However, no internet transmission or storage system can be guaranteed completely secure. Please do not send payment-card details, identity documents or sensitive information by ordinary email unless we have specifically requested them and provided a suitable method.

14. Your rights

Depending on the circumstances, you may have the right to:

• ask for access to your personal information;

• ask us to correct inaccurate or incomplete information;

• ask us to erase personal information;

• ask us to restrict its use;

• object to processing based on legitimate interests;

• object to direct marketing;

• receive certain information in a portable format;

• withdraw consent at any time; and

• complain to the Information Commissioner.

These rights are not absolute, and legal exceptions may apply.

To exercise a right, contact us at [PRIVACY EMAIL]. We may need to verify your identity before responding.

15. Automated decision-making

We do not currently make decisions producing legal or similarly significant effects solely through automated processing.

If this changes, we will update this policy and provide the required safeguards and information.

16. Complaints

Please contact us first if you have concerns about how we use personal information. We will try to resolve the matter promptly.

You also have the right to complain to the UK Information Commissioner’s Office:

Website: https://ico.org.uk/make-a-complaint/

17. External websites

Our website may link to YouTube, event organisers, payment providers, social networks and other independent websites. Those organisations control their own processing, and their privacy policies apply when you use their services.

18. Changes to this policy

We may update this Privacy Policy to reflect changes in our services, providers, nomination programme or legal obligations.

The latest version will appear on this page with its effective date. Where a change materially affects how we use existing personal information, we will provide additional notice where appropriate.

19. Contact us

Questions about this Privacy Policy or our use of personal information should be sent to:

The Global Gallery Ltd
Company number: 08097719
26 Richmond Road, London, E11 4BA, England
Email: info@theglobalgallery.co.uk
Telephone: +44 7966 207 431